FAQ Section: FAQs


How do I submit my application to my supervisor?

After you have completed your IRGA form and attached all relevant documents a big green button labelled ‘Submit this research proposal’ appears at the bottom of the ‘Submission Overview’ tab page. Once you click this you have the option to select a supervisor. … Continue reading

Category Tags FAQs, For students
Where can I download an ERGO user guide?

The coaching and training team have provided a detailed guide for researchers, admin and reviewers that can be found here: http://www.southampton.ac.uk/isolutions/computing/training/user_documentation/ergo These explain the processes in more detail and contain many helpful screen shots.  

Category Tags FAQs
I need help with my submission. Who do I contact

If you have a general query about the state of your submission, how to use the system or any other general question please contact your local ERGO administrator If you are reporting a bug or to make a formal request … Continue reading

Category Tags FAQs
How do I submit my application to a non-University (external) supervisor for review

If your supervisor is NOT A MEMBER OF THE UNIVERSITY you can still request that they approve your submission. To do this: After completing the IRGA form click the ‘large green button that says ‘Submit this research application’ On the … Continue reading

Category Tags FAQs, For students
How can I see what a reviewer / submitter is seeing on their screen?

In some cases where problems occur with reviewers or submitters, the easiest thing is simply to ‘adopt’ their role so you can see exactly what they are trying to do. Often the problem is with user error, so its quicker … Continue reading

Category Tags Admin Processes
How many committee members are required to review each submission?

Each department / academic unit / faculty has their own procedures, but ERGO will allow *any* number of reviewers to be allocated to a submission. In some cases this can be just one (for example if you want to move … Continue reading

Category Tags Admin Processes
How do I move (shunt) a submission on to the RGO?

In some cases a submission comes to the committee approvals page when this is not necessary. For example if its an NRES submission that has been sent to the wrong ethics committee, been moved over and therefore not followed the … Continue reading

Category Tags Admin Processes
What happens when I ‘reset’ a submission

Admins can ‘reset’ a submission if it is pending committee or supervisor approval. This option is under ‘Admin options’ on the committee / supervisor approvals page. When this happens the state of the submission returns to ‘Awaiting submission’. Nothing else … Continue reading

Category Tags Admin Processes
How do submissions get assigned a ‘category’ (A, B or C)

The following PDF file shows the assignment process. ERGO – IRGA Decision tree For more information on Cat A / B and C please read the RGO guidelines here

Category Tags FAQs
Can external users (e.g. NHS) access ERGO?

Currently, NHS and University of Southampton members can login. However, you CAN submit to an external supervisor (e.g. in the NHS) by using the ‘Submit to external user’ option. Simply enter their first name, last name and email address and … Continue reading

Category Tags FAQs